Skip to main content

Inviting a user to your Studio

April 02, 2024​

Inviting collaborators to your Hive studio is a straightforward process that enhances your production by enabling teamwork and shared responsibilities. Here’s a guide on how to invite users and manage their roles within your studio.

Steps to Invite a Collaborator​

Invite via Email Method​

  1. Locate the Share Button :

    • Open your Hive studio and find the share button, typically located in the top navigation bar.

  2. Open the Collaborator Modal :

    • Click on the share button to bring up the collaborator or share modal, where you can manage invitations.

  3. Enter Email Addresses :

    • In the modal, locate the field where you can input email addresses.

    • Type in the email address of the person you wish to invite. For multiple invites, separate each email address with a comma or by pressing "Enter" after each email.

  4. Assign Roles :

    • Next to each email field or within the modal, you'll find an option to assign a role to the invitee. Choose from admin, producer, or viewer depending on the level of access you wish to grant.

  5. Send Invitations :

    • Once all email addresses are entered and roles assigned, click the "Send Invite" button. Each invitee will receive an email with instructions to join your studio.

  6. Follow-up :

    • Invited users will need to accept the invitation by clicking a link in their email. They'll be prompted to log in or create a new account using the invited email address.

  1. Access the Share Modal :

    • Just like with the email method, click the share button in your studio's top navigation bar to open the collaborator or share modal.

  2. Create an Invitation Link :

    • Within the modal, find and click the "Create Link" button. This action prepares a shareable invitation link.

  3. Define Permissions for the Link :

    • Choose the role you want to assign to anyone joining through the link: viewer, producer, or admin. This setting ensures that all users joining via this link have the appropriate level of access.

  4. Copy and Share the Link :

    • After setting the permission, click "Copy Link" to copy the invitation link to your clipboard. Share this link directly with potential collaborators through your preferred method of communication (e.g., email, messaging platforms).

  5. Manage Link Invitations :

    • Be aware that changing the role for a new link will invalidate any previously created links. You can delete old links if necessary to prevent unauthorized access.

  6. Monitoring Access :

    • Note that with link invitations, you won't see the participants' information until they join your studio. This method allows for quick sharing but offers less control over individual user invitations compared to the email method.

Additional Information​

  • Invitation Limits : The number of collaborators you can invite is determined by your studio plan (e.g., up to five on free plans, ten on premium plans, and unlimited on pro plans).

  • Resending and Deleting Invitations : You can resend or delete pending email invitations. Deleting an invitation revokes the ability to join your studio.

  • Updating Permissions : Permissions for an invited user can be adjusted even after sending the invite, offering flexibility in role assignment.

  • Viewing Joining Users : For link invitations, the identity of users who join your studio will only be revealed after they've accepted the invite and joined.

Use Cases​

  • Co-producing Events : Simplify collaboration by allowing multiple users to control or view video sources, akin to co-editing a document.

  • Remote Monitoring : Use Hive for off-site direction or security purposes, providing real-time access to video feeds to authorized users.